Drivers who are unable to meet the full CDL physical exam requirements due to a medical condition may still be able to obtain a commercial license by applying for an exemption document. To be sure your application form is in compliance, see § 391.21 for the information to include, or just use the sample application that’s part of the FMCSA’s New Driver Application Package. The FMCSA is not authorized to grant waivers to drivers who are only operating within their states. Interstate non-excepted – For commercial drivers who must meet the CDL medical exam requirements and will drive a commercial vehicle that crosses state borders into another state or country. Even if the CDL physical test is typically administered on a 24-month basis, certain drivers may still be required to retake the exam on a more frequent basis if they have a condition that must be monitored regularly. Transporting more than 15 people (including the driver) with no compensation. Arlington, VA 22202, For donations by mail: Code of Federal Regulations, vol. Start by having the applicant fill out a release form authorizing you to request their records and safety performance history from prior employers; keep a copy of that release form in the DQF. Once you have the signed form, you or a third-party service that you authorize to verify past employment can contact employers by phone, email, letters or even in person; just make sure you document every attempt to contact each employer. This rule went into effect on November 19, 2018. Commercial drivers with diabetes have to follow certain rules in order to keep driving with diabetes. Box 7023 The latest general information on the Coronavirus Disease 2019 (COVID-19) is available on USDOT specific COVID-19 resources, please visit our page. The DOT rules and regulations are an integral set of requirements that determine the way that truck drivers can operate in the United States.. Be sure to add a copy of this form to the DQF. Be sure to include a note in the DQF verifying that the examiner is listed in this registry. | Learn more. 49, sections 391.41, 391.45, and 391.46 (NEW) GoodHire makes it easy with fast turnaround times and easy-to-read results. Upon hire and every two years thereafter, each driver you employ has to pass a medical examination and receive a Medical Examiner’s Certificate attesting to that fact. GoodHire can speed and simplify the process of maintaining your DQFs—and isn’t faster and easier exactly what you need? Note that drivers who fail to provide accurate information about their health history during their CDL medical exam may even be subjected to certain civil penalties for making false statements. (49 C.F.R. The DQF should contain records documenting the driver’s qualifications, including their employment application and prior employment verification, state motor vehicle records, road test certification, medical exam and certificate of examination, and an annual list of violations. Commercial drivers applying for these exceptions may be required to include copies of their medical exams, employment history and driver’s records. The CDL physical test must be conducted by a qualified medical examiner listed on the FMCSA National Registry. In order to drive a commercial vehicle, drivers must take a road test and receive a certificate showing that they passed. 391.41), MCSA-5870, Insulin-Treated Diabetes Mellitus Assessment Form, 2451 Crystal Drive, Suite 900 Intrastate drivers who fail to meet the full CDL medical exam requirements may also be able to obtain a waiver to operate their commercial vehicles within their states. Each agency may have its own preferred method for requesting the MVRs; you can usually find this on their website. A commercial motor carrier business has a lot of moving parts. sample Annual Review of Driving Record form, Annual Driver’s Certification of Violations form, Transporting hazardous materials as defined by the, Transporting more than 8 people (including the driver) for compensation, or. LEARN MORE. This article will explain what a driver qualification file is, when a DQF is needed for non-CDL drivers, and what records to keep in the DQF. All Rights Reserved. Regular motor vehicle records checks, medical exams, and violation reports for drivers are required on an ongoing basis. In place of the road test, non-CDL drivers can present a copy of a valid certificate of a driver’s road test that was issued within the past three years. Note that these exemption programs are only available to drivers who fail their DOT physical requirements for interstate commercial operations. When you contact them, be sure to specify exactly where you want the information sent. Note that, if you fail to pass the CDL physical exam on time, you will be prohibited from operating a commercial vehicle until you recertify. Maintaining the proper information in each non-CDL driver qualification file can get complicated. Looking for driving records checks and MVRs? Interstate non-CDL drivers of vehicles that have a gross vehicle weight (GVW), gross vehicle weight rating (GVWR), gross combination weight (GCW) or gross combination weight rating (GCWR) between 10,001 and 26,000 pounds require a DQF. Suite W60-300 Simply follow the same process you did when getting the MVR for the first time, or use an employment screening provider to handle this process. Learn more about the process of meeting these medical requirements by visiting your state’s page: Passing the CDL medical exam is a mandatory step for commercial license applicants in the United States, as drivers must prove they are physically and mentally fit to operate a commercial vehicle. Remember, if you let a driver with disqualifying incidents keep driving, your company could be held responsible. This list makes it easy to quickly understand what the DOT requirements for non-CDL drivers’ DQF are, and reflect the requirements as outlined in Section 391.51 of the Federal Motor Carrier Safety Regulations for driver qualification files: Much of this information will be data you’ve already gathered for new hires as part of your DOT background check, but some information requires ongoing updates. Merrifield, VA  22116-7023. Note that the CDL physical and medical requirements for a commercial driver’s license are regulated by the Federal Motor Carrier Safety Administration (FMCSA) of the U.S. Department of Transportation (DOT). Washington, DC 20590 (The FMCSA has a sample Annual Review of Driving Record form you can follow.). Employers should give the driver a copy of the road test certificate, put the original in the driver’s DQF file, and maintain it as long as the driver is employed and for three years after that. A provider that offers ongoing background checks, including motor vehicle checks and employment verification checks, can make your life easier by gathering information the DOT needs.